Fargo-Moorhead Convention & Visitors Bureau

Submit RFP

Please Enter Your Conference Information:
 Note: Items in RED are required.

Salutation

   (Mr., Mrs., Ms., Dr., etc.)    

First Name

      

Last Name
(Surname)

      

Organization

      

Address (line 1)

      

Address (line 2)

      

City

      

State/Province

      

Postal Code

      

Country

      

Phone

      

Fax

      

Email

      

Web site

      

Type of organization

      

Response to RFP/
Bid Proposal needed by

  

MM/DD/YYYY

         
Meeting Profile

Complete
meeting name

    

Meeting Management Company

   Name    
   
   
Phone   Fax
 
 

Meeting type

      

Meeting
scope

   Where do attendees come from?  
     

Decision
made by

      

Meeting
start date

  

MM/DD/YYYY

  

Meeting
end date

  

MM/DD/YYYY

   

 

Total number
of people

      

Total number
of rooms blocked

    
         

Number
of suites

      
   
Percent single rooms   Percent double rooms
%   %
Peak night rooms   Number of days hotel rooms are required
 
 

Alternate dates
this meeting
may be held

  

Alternate
date #1

MM/DD/YYYY

  

Alternate
date #2

MM/DD/YYYY

 

Rate Range

      

Largest
meeting setup

   for number of people.  
    Number of concurrent breakout rooms used  
       
    Number of on-site food and beverage functions  
       
    Largest meal period  
       

Preferred
major arrival/departure days

    

Alternate arrival/ departure days

    

Meeting held

      

Preferred location and type of hotel facilities
(Check all that apply)

  
Airport   Convention Hotel  
Citywide   Downtown
Conference Center    
Other
 
    Largest on-site food and beverage function attendance  
       
    Number of off-site food and beverage functions  
       
         
Exhibits (If any, please complete the section below.)
         

Type of show

    

Number of booths

   (if none, please put 0)    

Size of booths

  
8x10   10x10   Tabletop
Other
 

Total gross exhibit square feet

      

Move In Day

      

First Show Day

      

Last Show Day

      

Move Out Day

      
         
Special Requirements
         
We can also assist you in finding convention services to make your meeting more successful.

Check those items for which you desire additional information:

  
Airlines On-site Registration
Audio-Visual Services Shipping & Freight Services
Car Rental Companies Shopping
Child Care Shuttle Service or Ground Transportation
Diabetic Special assistance/disabilities
Drape & Rail Spouse or Youth Programs
Fitness Facilities Teleconferencing
Gambling Theme Parties or Special Events
Golf Tours or Sightseeing
Hired Entertainment or Speakers Travel Agencies
Housing Bureau Union Hotels
Off-Premise Catering or Banquet Facilities Vegetarian
Send me a Meeting Planners Guide
 
Other  
 
 
 
         
Thank you for using our Bid Proposal service. Before you send your Bid Proposal we'd appreciate any history you can provide about the meeting you have just entered. It would also be helpful knowing where the meeting will be held in the future. Thank you, the sales department, Fargo-Moorhead Convention & Visitors Bureau.
         
Meeting History
         
Enter up to four years of meeting history (Past numbers should be actual pickup)
At least one year of history is required beginning with the most recent.

Past
Start Date(s)

Past
End Date(s)

City

State/
Province


Name of Hotel
or Facility

Convention
Center (Y/N)

Total # People

Exhibit Facility Type

Total # Rooms
Pickup

         

Type of
hotel used

      
         
Other Future Meetings
         
Enter up to two future meetings(Future numbers should be estimates)

Future
Meeting
Date(s)

City

State/
Province

Name of
Hotel
or Facility

Confirmed
Hotel
(Y/N)

Total #
People

Total #
Rooms
Blocked

Total #
Rooms
on Peak

         
         

Editorial Comments/
Special Notes

    
         
  Our hospitality community may want to send you additional information. Please check her to receive this information.    
         
       
 

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